Exhibitor kit
An exhibitor kit, also called an exhibitor manual or service kit, is the package of rules, deadlines, forms, and order links that a trade show’s organizer and general contractor give each exhibiting company.
It usually arrives a few months before the show, and it decides much of what the show will cost you. Every deadline you miss in it moves a service to a higher rate.
What’s in it?
- The move-in and move-out schedule for your booth.
- Shipping instructions: the advance warehouse, the direct-to-show address, the consignee, and the receiving cutoff.
- Advance order forms for electrical, internet, furniture, carpet, labor, and drayage.
- Booth rules: height limits, signage, flooring, and fire codes.
- Labor rules for installation and dismantle, and how to name an exhibitor-appointed contractor.
- Badge registration and lead retrieval ordering.
What should you do the day it arrives?
Pull out every date and put it on your team’s calendar: the discount deadline for advance orders, the receiving cutoff for freight, and the move-in and move-out windows. Then give one person the orders for the show.
Where do you find it in FieldXM?
In FieldXM’s event logistics, you keep the kit’s dates on the event: the receiving cutoff, the move-in and move-out dates, and the consignee. FieldXM warns you if a shipment may miss the receiving cutoff.
Related terms
- Advance orderAn advance order is an order for trade show services, such as electrical, internet, furniture, carpet, labor, and material handling, that an exhibitor places with the show's contractors before the deadline in the exhibitor kit, at a lower rate than ordering on site.
- DrayageDrayage is the material handling fee a trade show's general contractor charges to move an exhibitor's freight from the dock or the advance warehouse to the booth, store the empty crates during the show, and return them at move-out.
- Installation and dismantleInstallation and dismantle (I&D) is the labor that builds an exhibitor's trade show booth during move-in and takes it down at move-out, done by the show's official contractor, an exhibit house, or an exhibitor-appointed contractor (EAC).
- General contractorA general contractor is the company a trade show's organizer hires to build the show floor and run its official services, such as freight handling, booth labor, electrical, furniture, and carpet.
- Event logisticsEvent logistics is the operational work that gets a company's people, booth, and materials to an event and ready to sell, covering registration, travel, shipping, booth kits, staffing schedules, and deadlines.
See it in FieldXM
- Event logisticsPut flights, hotels, shipments, and the booth schedule into the event, so every rep can carry their own shifts and travel plans with them in the FieldXM mobile app.
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